Dessert Bar for Teacher Appreciation Luncheon

Dessert Bar for Teacher Appreciation Luncheon

Our high school hosted a Dessert Bar for our staff.  Our theme was: We have Fallen for our Staff, since it was in the fall.

We asked parents to send 35 different desserts, for our 350 staff members.  (figured on 10 servings per dessert).  Also asked for 6 bags of Chex Mix.

Also, since we have no budget and no PTO, we asked for Dessert Plates, Forks, Cups, and Napkins.

We served Iced Tea.  Can brew through a coffee maker and put in a serving pitcher, or have gallons of tea purchased, or have businesses donate.  I brought tea bags, different sugars, and borrowed a rolling cooler from the school, and got ice from the cafeteria.

Invitations were place in the Teachers boxes a week in advance to announce the event.  This was my first event, so invites aren't cute.
"We have 'Fallen for our Staff'
You are invited to a Fall Dessert Table
served with Tea
on October 19th 
in the Facility Lounge
Hosted by Hospitality!"

Emailed parents:
Our next Hospitality event is on October 19th!  If you are able to donate an item or volunteer, please let me know.

The theme this times is "Fall Baking Dessert Table".  If someone has a cute phrase for Fall/Teachers, please let me know!

We are in need of 35 desserts.  Cookies, Brownies, Fudge, Pies, Cakes, Cupcakes, etc, *If you do not use a disposable container, please put your name on the bottom.  Your Dish will be available for pickup after 1:30 in the front office.
Also we are in need of bags of Chex Mix at least 20 oz, Plates, Plastic Forks, and Cups at least 10 oz.  (please just let me know about how many are in the package you buy. We have a staff of 350)

Donations can be brought to the school on October 19th before school or you are welcome to drop off at my house. (Address, short directions)

We will also be needing Volunteers on October 19th
Volunteer Times Needed:
6:00-7:00 Decorating
7:00-7:45 Help with dropped off donations
7:45-? Set up Tables 
10:30-1 Work Lunch and help with Clean up
This is event I was following what the prior Hospitality Committee did.  Now I do things my way.
The afternoon before we decorate the room!
6:30 we start setting up the table, school starts at 7:25.  A few volunteers to help with set up.
We never NEVER turn someone away that walks in the room early.  Things may not be pretty yet, but our staff doesn't get much time to get away from their desk or to travel around our large school.  This is event is for them to enjoy!
During our lunch time, ask a few volunteers to come and stay through clean up.

NOTES to do:
Email Hospitality list two weeks before on Friday, and again the Friday before.
Sunday before, Email Volunteer Coordinator to send to their list.
Email contact at school for Janitorial to be notified of decorating the night before, Email contact at school use of Cooler and Ice.
Decorations: contact Hospitality Committee to see what times they might have to go with the theme.
Craft Paper from workroom for skirting tables.
Linens for top of table
Drink Dispenser
Scrapbook paper cut in small squares to label food
Sharpie/Scissors
Make invitations
Bowl & Spoon for trail mix
Cake/Pie cutters, tongs, butter knives, cutting knives
Trays for Cookies etc
Container to hold forks
Large Bowls to use a Risers under Desserts
Make sure we have:
dish towels (we wash dishes that parents sent before returning them)
sponge
dish soap
paper towels
saran wrap
ziplocs gallon & sandwich
tape-duct tape
sugar 
tea bags
Decorations to get together:  Pine cones, pumpkins, hay bales, scarecrow, leaves, etc

Helpful NOTE:  To track Volunteers and Food Donations 
Sign up Genious is an AWESOME tool to use for FREE!  Wished I would have known about it sooner! http://www.signupgenius.com/
  Don't forget to take pictures of event, and email to parents as a thank you for donating.